Oral Presentation – Tips and Helpful Phrases / Signposts

GUIDELINES FOR PRESENTATIONS

A typical presentations comprise 3 main parts:

Part 1: Introduction
Part 2: Main body
Part 3: Conclusion

Part 1: Introduction

1.  Welcoming your audience

  • Good morning / afternoon, ladies and gentlemen.
  • First of all, let me thank you all for coming here today.
  • It’s a pleasure to welcome you today ..

2.  Introduce yourself

  • Let me introduce myself. I’m …
  • For those of you who don’t know me,my name is …

3.  Introduce your topic

  • I am going to talk to you today about…
  • The subject / topic of my presentationis …
  • The purpose of my presentation is to…

4.  Saying why your topic is important for the audience

  • My topic is / will be very important for you because …
  • By the end of my talk you will be familiar with …

5.  Describe the structure of your presentation

  • I’ve divided my presentation into (three) main parts.
  • To start with I’ll describe …
  • Then I’ll mention …
  • After that I’ll …
  • Finally, I’ll summarize my presentation

6.  Say how long the talk will be

  • My presentation will take about (10) minutes.
  • It will take about (10) minutes to cover these issues.

7.  Say when you will answer questions

  • Do feel free to interrupt me if you have any questions.
  • I’ll try to answer all of your questions after the presentation.

Part 2: Body or Main Part

The body is the “real” presentation. If the introduction was well prepared and delivered, you will now be “in control”. You can relax and be confident.

1.  Saying what is coming

  • In this part of my presentation, I’d like to talk about …

2.  Indicating the end of a section

  • This brings me to the end of my first point.

3.  Moving to the next point

  • This leads directly to my next point.
  • Let’s now move onto/turn to…
  • Now let’s take a look at …

4.  Going back

  • As I said / mentioned earlier …
  • As I’ve already explained …

Part 3: Conclusion

1.  Signal the end of your talk

  • I’m now approaching / nearing the end of my presentation
  • This brings me to the end of my presentation.
  • Ok, I think that’s everything I wanted to say about …

2.  Summarize the key points

  • Before I stop, let me go over the key issues again.
  • To conclude / In conclusion, I’d like to …
  • So let me summarize what I’ve said …

3.  Thank your audience

  • Thank you very much / Many thanks for your attention.
  • May I thank you all for being such an attentive audience.

Part 4: Using Visuals
If you choose to use visuals, these are some useful phrases and vocabulary:

1.  Introducing a visual

  • Let’s now look at the next slide which shows …
  • The chart on the following slide shows …
  • As you can see here, …

2.  Explaining a visual

  • First, let me quickly explain the graph.
  • (The new models) are listed across thebottom

3.  Highlighting information

  • I’d like to stress / highlight / emphasize the following points(s).
  • Let me point out that …
  • What’s really important here is …

4.  Describing trends

  • Sales increased slightly …
  • Consumer spending fell / declined sharply…
  • Interest rates have risen steadily…
  • Prices went up significantly …
  • This was followed by a decline …

5.  Explaining cause and effect

  • The unexpected drop was caused by …
  • This was because of …
  • As a result …

Part 5: Dealing with Questions

Questions are a good opportunity for you to interact with your audience. It may be helpful for you to try to predict what questions will be asked so that you can prepare your response in advance. Be polite with all questioners, even if they ask difficult questions. They are showing interest in what you have to say and deserve attention.

1.  Clarifying questions

  • I’m afraid I didn’t quite catch that.
  • I’m sorry could you repeat your question,please?
  • If I understood you correctly, you would liketo know whether …
  • Does that answer your question?

2.  Avoiding giving an answer

  • If you don’t mind, could we discuss that on another occasion?
  • I’m afraid that’s not really what we’re discussing today.

3.  Admitting you don’t know

  • I’m afraid I don’t know the answer to your question, but I’ll try to find out for you.
  • Sorry, I don’t know that off the top of my head.

4.  Postponing questions

  • If you don’t mind, I’ll deal with / come back to this point later in my presentation.
  • Perhaps we could go over this after the presentation.

General Tips:

4 ‘C’s – Be calm, be confident, be clear, be concise

  • Prepare well – choose your topic wisely and do your research
  • Keep to time-limit (about 8 min)
  • Talk not read!  Try to memorise the text so that you won’t be tempted to just read it off the page
  • Practice, practice, practice!
  • Smile and maintain eye contact with your audience, use humour
  • Check slides for grammar and spelling

Useful references:

https://www.usnews.com/education/blogs/professors-guide/2010/02/24/15-strategies-for-giving-oral-presentations

https://www.skillsyouneed.com/present/presentation-tips.html

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